Project management can be very complicated because, to be a good manager, it is necessary to take into account several variables when planning the project. The deadlines, costs, risks are some of the elements that the project manager should be concerned with when planning and after the project started are several other factors that may affect his work. Grab your most needed tips about management studies here Zoe Talent Solutions.
Thinking about this reality of the project manager we separated 5 tips to help make good project management. They are:
1) Leave everything well organized and registered
It is no use trying to manage projects without being organized and keeping track of everything that is being done. From the planning stage to the completion of the project, through the execution, it is important to keep a record of everything that is happening and in an organized manner. Accumulating a lot of disconnected annotations or simply controlling the project in your head will not help you at all.
For this you can use a tool such as a worksheet or software, the important thing is that it can help you configure the steps, plan costs, set a schedule and keep track of everything that is running, even recording any delays in deliveries in each of the stages.
With everything organized you can quickly see the progress status of the project and get to generate indicators for the future. It is easy to understand, for example, which stages have caused the most problems, and to use that historical information when planning new projects.
2) Define your scope well
This is a problem that often happens but that should never happen. Do you know when, in the middle of the project, your client asks for a change? It is important to flee and avoid this to the fullest.
To solve this problem, define very well the scope of your project. At that time communication between you, as project manager, and the client should be very clear and to align expectations. Do not try to accelerate the acceptance of the client quickly within reach of the project and make it understand, before starting the project, about everything that happens in the execution phase and not only understand when the activities are happening.
It is important to be persistent when defining the scope, to understand well what the client is wanting with the project and to translate it into deliverables, making him accept exactly what was planned, neither more nor less.
3) Anticipate the risks
At least until the moment this article is being written, nobody has the ability to predict the future. However, it costs the project manager nothing to try to make an effort to think about all possible risks that may occur during execution.
So, take a moment to remove the main risks that may impact during the project. Do not do this survey lightly and try to foresee possible delays and other problems that may occur. A good way to anticipate risks is to look at the history of other projects and try to understand at what stages you may have more problems and how to predict and prevent them.
But do not forget: no matter how much you plan and try to predict all adversities, unforeseen events will always happen, so do not just theorize the impact of the problem on the project and possible changes in the schedule, but also think about contingency plans for the case the problems are specified.
4) Avoid leaving the schedule
This advice may seem obvious but it has a very big value: avoid leaving the schedule. But, to do that, is it that we should charge more from the team as the term reaches the end? This could be an approach, but not the best of them.
So that you do not leave the timeline, avoid, when defining task times, try to guess that type of information alone. Communication with your team is essential for the proper development of the project and, when planning, whenever possible, give the team the time to complete the tasks is sufficient. If they accept it, you as a project manager can even take a tougher position as expectations are aligned. But never expect that, if the team never knew the main objectives and deadlines of the project, she manages to accomplish everything in the right and expected time.
5) Do not forget the project costs
An essential part when planning and then accompanying the execution are the project costs. Raising and budgeting costs may seem like a very mechanical task and may be the one that takes more time from the project manager, but must be addressed with due importance. After a good planning and detailing of the costs, in an initial moment of the definition of the scope of the project, it will be easier to control during the execution, those same costs.
It’s simple: if you can detail your costs well, you will be able to generate a budget of how much can be spent on the project. After that, it is only by controlling that budget and if the costs are equal to those raised in the planning stage. Background The main costs can be a differential, mainly when it comes to embedding the costs of the project at the time of prioritizing your service, for example.
Therefore, do not forget to detail the costs of the project, do a financial planning, define a budget and control it during execution.